Creating voucher and gift card inventory

Note: Follow these setup instructions only if you're using the Vouchers and Gift Cards module. See the Inventory topic for detail on managing concession or supply inventory.

If you offer and redeem physical vouchers and gift cards, you can create stock in Veezi to represent the cards before you print them. Veezi generates barcodes and PINs for you to print on your cards, which makes it easy to redeem cards with a scanner and helps ensure that any value stored on a card is redeemed only once.

Note: You don't need to create stock for digital vouchers and gift cards. Veezi takes care of this automatically at the time of purchase.

1. Log in to Veezi.
2. Go to Additional Modules > Vouchers and Gift Cards > Manage.
3. On the Voucher Types tab, click Create Stock beside the voucher type that you want to create stock for.
4. Enter a date you expect to receive physical cards. This date is just for your records. If you don't need to track this information, enter today's date.
5. Select the location that will receive the physical cards.
   

   Important! Do not select Head Office.

6. Select Veezi as the Supplier, indicating that barcodes are being generated in Veezi.
7. Optionally, enter a reference number for this batch of cards. This reference number is just for your records. If you have an order or account number assigned by your supplier, this is a good spot to track that information.
8. Enter the number of stock records you want to create. Typically, the quantity you enter here will match the number of physical cards you've ordered from your supplier.
9. Optionally, enter an expiration date for the stock you're creating.
   

   Note: Use this setting only in the rare case that you need to limit the use of a particular batch of physical cards. In general, use the expiration settings in the voucher or gift card Voucher Type record to determine how long the voucher or gift card can be used.

   Important: You can't change the expiration settings in the Voucher Type record after you generate stock.

10. Click Generate barcodes file if you need a list of the stock that the system will generate. You can save this file and send it to your supplier at this point, before Veezi finishes the stock creation process.
    

    Note:
    
    •  The barcode file Veezi creates is in .txt format. To avoid any errors that can be introduced  when programs apply automatic formatting rules, we strongly recommend that you send this file to your supplier without opening it or making any edits. If necessary for your supplier, you can rename the file and replace .txt with .csv to change the format.
    
    •  Veezi supports any barcode type, but we recommend you use Code 128, which is a compact, 2D barcode format and used, for example, in our V-Tix emails. Just check your scanner supports it.

11. Click Finish. You can continue using Veezi as the system generates the stock records.

Next step: Manage inventory